[AP] Release Retainage

1. From the main menu, select Accounts Payable > Programs > AP Release Retainage.
   The Batch Selection form displays.
2. Open a batch using one of the following methods:
   • Select Create a new batch and enter the batch month in the Batch Month field.
   • Select Use an existing batch and select the appropriate batch from the Unposted Batches grid.

1. Click OK.
   The AP Release Retainage form displays.
2. To initialize transactions to the grid:
   1. Click the arrow by the Selection Criteria for Release Hold heading to expand the section.
   2. Use the selection criteria options to restrict by job, phase, vendor, payable type, and/or payment control code. See the F1 help on individual fields for more information.

Note: If you want to release a specific amount, you must select the Restrict by Vendor checkbox, even if you select to use other restriction options.

1. In the Release Date field, enter the release date to apply to all transactions added to the batch.
2. In the Percent of Total drop-down, select how to release retainage. Choose from the following:
   • Specific Amount
   • Percent of Total
   • Percent on Each Invoic

3. Select Fill Grid.
   The populates the grid with all transactions meeting the selected criteria.

1. If you wish to initialize additional entries using different filter criteria, repeat the process.

1. Use the grid to update the Release Date and/or Amount for individual transactions as needed.
2. To manually add transactions to the grid:
   1. In the Batch Seq field, enter +, N, or New to create a new record.
      The system assigns the next sequence number.
   2. In the Type field, accept the default value (2-Release). This is the only option applicable when releasing retainage for a transaction.
   3. In the Expense Month field, enter the expense month for the original AP transaction (the posted month of the original transaction for which retainage was withheld.)
      The month specified here determines the retainage transactions that are available for selection.
   4. Use the Transaction and Line fields to specify the transaction / line for which to release retainage. Press F4 to select from a list of available transactions/lines for the specified expense month.
   5. In the Release Date field, enter the release date or accept the default date (today's date).
   6. In the Amount field, enter the amount of retainage to release or accept the default amount (original retainage amount less any previously released retainage).
3. Process the batch.