Moaz Paving - Weekly Payroll Processing (draft)

• Pay period is Monday - Sunday, paid the following Friday
• We receive email confirmation from Matt Attebery that payroll has been uploaded & approved Tuesday afternoon/Wednesday morning 
• EFT file needs to be uploaded to the bank by Thursday (not sure of specific bank cutoff time)

Group 100 - All Employees

A1. Review payroll notes

• No specific payroll notes process yet

A2. Confirm all hours are approved  

• We currently receive confirmation through email from Matt Attebery 

A3. Open existing timecard batch, review timecard batch for any exceptions and process the batch

• Using Ins Code 9999 for all until WC is set up
• Not using Job Cost currently

A4. Run PR Post Auto Overtime, review and process batch 

A5. Run PR Post Auto Earnings, review and process batch 

• Currently one salary employee set up with Auto Earnings

A6. Run PR Post Auto Earnings **again**, review and process batch 

A7. Run PR Salary Distribution

• Currently one salary employee

A8. Run PR Exceptions Report & resolve errors

• Approved Exception:

A9.  Run PR Payroll Process for "Employees with Changed Earnings or Overrides" 

Process Payroll

P1. Review payroll notes & confirm they are done

• No specific payroll notes process yet

P2. Start child support/other garnishment checklist(s)

• Employees all have a hire date of 9/22 with new company, old garnishments will not be setup until the notice is sent to the new company/EIN. 

P3. Review PR Employee Pay Sequence Control

• Ensure Health and Dental benefits are only coming out the first 4 pay periods of the month

P4. Run PR Leave Entry, review and process the batch

• No PTO for Moaz currently

P5. Save Time Card & Payroll Register reports

• Save PR Time Card Entry report, PR Payroll Register report and PR Payroll Register Totals report

P6. Pre-payment Review completed

• Samantha is currently the reviewer

P7. Print paper checks

P8. Run EFT Payments

P9. Run PR Exceptions Report

• Ensure this exception has a green checkmark
• Do not save report at this step

P10. Save PR Check Register

P11. Run PR Direct Deposit Print to create DD pay stubs and save. Ensure check box to include EEs notified by email is checked.

• Employee emails are not currently set up - email DD Print PDF to Kristi and Matt to distribute to employees

P12. Run PR Exceptions Report

• Ensure this exception has a green checkmark
• Save the report as YYYYMMDD PR Exceptions Post EFT

P13. Run PR Ledger Update

P14. Save Federal, State, and Other Payroll Liability reports

• Save the + PR Tax Deposit Liability report for federal taxes in Dropbox - Government> Federal> Year> Q
• Save the + PR Tax Deposit Liability report with existing parameters removed and SIT code 110 added for Missouri state taxes in Dropbox - Government> Federal> Year> Q

P16. Run PR AP Update & post AP batch(es)

Make Payments

M0. Payment Review Completed

• Samantha is currently the reviewer

M1. Import Direct Deposit file to bank

• Payables- ACH - File Import - NACHA File Import - choose file - File Import

M2. Confirm totals in bank Portal match the PR Check Register

M3. Print ACH Detail Report

• Click View - Print Detail PDF

M4. Request approval for ACH disbursal

• Send email to Lisa Tester requesting approval

M5. Start the Payroll Tax Deposits checklist

M6. Complete any child support/other garnishment checklist(s)

• None currently

Finalize Payroll

F1. Email Pay Stubs

• With no employee emails currently on file, we do skip this step for now

F2. Close current pay period 

• Send a screenshot of the Pay Period Control module to Samantha to review once you have fully closed the pay period

F3. Open following week's pay period

F4. Notify Customer that paper checks are ready