Southern Star - Company Specific Notes

Julie Castillo JULIE@SSTTEX.COM is our main point of contact for payroll at Southern Star

Refer to Southern Star Last pass folder for login information - Foremost Payroll Scribe (Southern Star)

Group 200 - Office/Shop/Salary 

Group 200's pay period runs from Saturday to Friday, with a paid date of the following Friday. ACH is usually uploaded on Tuesday and in EE's accounts by Wednesday 

A2. Confirm all hours are approved

• Julie at Southern Star enters all hourly EE's time as one line for the whole week. She will email either Monday afternoon or Tuesday morning to notify when time is all entered
• She also enters vacation time - they do not track leave in Vista at the moment

A8. Run PR Exceptions Report, resolve errors and save with notes

• 'Warning : Employee has 24 hours or more in a day' will always come up as Julie enters hourly employees time as one line for the whole week
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P6. Prepayment Review Completed

• I have been going through the review checklist to check my work before sending to Julie

P7. Customer Review

• Send PR Payroll Register report to Julie for review

P9. Run PR EFT Payments

• Paid date is Friday

M2. Send ACH Files via Dropbox link to Julie to upload to the bank

• They like to have ACH uploaded on Tuesday even though paid date is Friday

M3. Complete the Payroll Tax Deposit Checklist

• Wait to do payment until Group 100 has been processed also
  

F1. Email paystubs

• Julie at Southern Star does this step
  

Group 100 - Company Drivers

Group 100's pay periods run from Saturday through Friday, with a paid date on the Friday two weeks after the PPE date. So Group 100's pay period always runs a week behind group 200. 

Company drivers are paid by paper check.

A2. Confirm all hours are approved.

• Drivers time is tracked though MS tickets. Julie will email when all tickets have been entered, adjustments made and payroll is ready to be processed.  This is usually ready at some point on Wednesday

A3. Open new timecard batch. Click the settlement payroll button to bring in the driver tickets, review timecard batch for any exceptions and process the batch

P7. Customer Review

• Email Payroll Register to Julie via Dropbox link for Southern Star to review

M6. Complete Payroll Tax Deposit Checklist

• Pay both payroll group taxes together via Aatrix.  *** USE FOREMOST AATRIX LOGIN ***  Saved in Last Pass
  
• Federal tax payment that are due on Wednesday should be withdrawn from the Bank on Monday per Greg Ebe at Southern Star/Foremost

F2. Open New Pay Periods

• Group 100 PP's Run from Saturday to Friday and are paid on the Friday 2 weeks after the period ends
• Group 200 PP's run from Saturday to Friday and are paid the following Friday
• Use these 3 Active Frequency Codes
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