Silvertrek Finance Department Timecards

Make sure you're in the correct pay period group, salary group, and company 

Select the correct template 

Make sure employee is correctly selected 

Select the SM Work Order layout, this will make your entry simpler 

All Types

VS SM Work Order

SM Work Orders can broken out in a few different ways, based by contract or overhead work order.

Each department has a department work order (Example: Finance is 2323)

Contracts can have multiple to a customer:

• Payroll Processing Contract (Only people processing their payroll should be coding time to this)
• Finance Customer Contract (Only people working on their financials should be coding time to this)
• Something to note: Pay attention to the scopes of the contracts, they are usually broken out by activity. If you see one that says T&M, make sure that you only add to that scope when your work is outside of those fixed price contracts)

Implementation Contracts:

• If you're an assigned team member you will code your time to those contracts
• If you're only involved for educational and personal training purposes you will code this to your department's overhead and be descriptive in the memo IE Training on JC Jobs with MW(trainer initials) and move it to the training scope

Anytime you are creating documentation or training someone internally, this would be broken out as internal investment

PTO

If you are hourly, you will not be paid for holiday. The SM work order is your department, SM scope is general, memo is the holiday, SM pay type is your position paid type, SM earn code will be unpaid time off hourly. If you want to use PTO for holiday and be paid select the SM earn code to PTO.

If you are salary you will be paid for holidays, SM work order is your department, SM scope is general, memo is the holiday, SM pay type is you position, SM earn code is holiday PTO.

When you are requesting PTO there are two potential pools you may have acquired it. "Comp time" and accrued PTO. Comp time is dependent on your manager and must be approved before using it. Go into department work order, general scope, memo of what it is, select pay type, earn code dependent on salary vs hourly.

If you questions about your timecard, you can always reach out to your manager or another employee.

Unpaid Time Off– Salary/Hourly

If you need time off and don't have anything accrued, you can select it.

Intermission

Offered after two years of employment at Silvertrek. Follow the instructions for requesting it. When you code your timecard to “Intermission” you may put your entire week and the dates in the memos. Also, make sure you let the payroll manager and processor know you are taking intermission.