401(k) Reporting

Union 16 – 401K Report

Due: 15^th of every month (online)

1. Download the PR 401K Census out of Viewpoint for the month you are reporting for.

2. Save as PDF file in Dropbox

   1. Save within the Union folder, under the appropriate Union folder and time period

   2. Name the file as 'YYYYMM PR 401(k) Census'

3. Download the GL Trial Balance; see example below of how to run the report

4. Verify the GL matches the Census report.

5. Login to EmpXG WC Earhart via Lastpass and:

   1. Click on the "401k" line with the due date for this month

   2. Select Open at top left (or double click the line and it'll open)

   3. Enter in the employee lines one by one

      1. Employee ID = the EE's SSN

      2. Press Tab

      3. DOL = the EE's 401k contribution amount to enter

      4. Press Tab, and enter the rest of the EEs

   4. Verify your totals match your Viewpoint report.

   5. Pause - Send screenshot to Total Mechanical for their review and approval

      1. Snip of GL Trial Balance

      2. Snip of site showing list of employees and total due at bottom

      3. Do not proceed until approval has been received

   6. Submit report by clicking Pay at the bottom of the page

   7. Complete the ACH through the website

   8. Download the reports out of Zenith and save to the Union folder

Trust Reporting

1. Download and save the PR Craft Full Details with Rates out of Vista and save in Dropbox

2. Download and save the GL Trial Balance report
   

3. Download and Save the + PR TM Union 16 Upload report as Excel Data Only report

Make Payments and Save receipts. Have to make and record them separately.  

1. Click on the Line you want to pay and OPEN. 

Click on PAY at the bottom 

Add the Payment Date, Select the remittance to pay, then click APPLY. 

Click CONFIRM

Click FINISH. 

Go to the History Tab and find the remittance you just submitted. Click on RECEIPT and Save the Confirmation