Union 26 - Trust

Due 15th (Check)

1. 

2. Enter the hours, and Vacation and Dues deductions from the PR Craft Full Details With Rates report into the "2-V1611 WS" tab of the Union 26 Recon Sheet Excel Workbook. The bottom portion will calculate with amounts due, based on the hours.

3. On the next tab, "3-V1611 Check Request", make sure there is no variance. Update the invoice date and invoice number. Make sure the total matches the remittance amount on the prior tab. Confirm the national pension amount matches the calculation on the balance sheet tab (hours x $0.01)

4. Enter in AP: (Month is the same as reporting month)  (not payment) in Vista (Vendor 1611) - AP Ref Format: YYYY-UA26-MM 

5. Message TM in Teams for review and letting them know AP is posted and ready for payment. TM will send a check.

Union 26 - State Pension

Due 15th (online)

1. Download and save the PR Craft Full Details with Rates report in vista for the pay periods for Craft 26

2. Download and save the GL Trial Balance for GL 2360.

3. Update the GL balance on the "Balance Sheet" tab for GL 2360

4. Update the V1136 WS tab of the Union 26 Recon Workbook with the hours for the state pension and supply pension from the totals page of the PR Craft Full Details with Rates

5. The data will flow to the "V1136 Check Request" tab of the Excel workbook. Update the Invoice date and Invoice number. Review the variance, if any. We would expect the variance to be $0. In this case, a late fee was posted to the GL, so we have that causing a variance, which we will bring to TM's attention. 

6. Login online to report: https://www.ua-employers-wa.org/Home.aspx

7. Enter the Work Start and End Dates as the timecard dates covered. Select Submit.

8. On the next screen, enter the ST, OT, DT hours per employee from the PR Craft Full Details with Rates report. 

9. Select Calculate Contribution. Verify the total amount matches your GL and Recon Workbook. 

10. Print a copy of this page to a PDF and save to the Dropbox folder for TM to review. Send TM notification on Teams to review and approve. 

11. Make Payment

       1.    Under Electronic Contributuion, select Modify/Submit Saved Contribution and select your work end date. 

2. Select Calculate Contribution, confirm totals, and then select Finalize Contribution. 

3. Print Invoice, and then select Pay Now

4. Select Select Invoice, and then Make Payment 

5. Select Submit

6. Confirm the settlement date (due the 15th and payments must be scheduled a day or 2 prior to hit the cutoff for the 15th)

7. Print the payment confirmation 

8. Enter in AP (Month is the same as reporting month)  (not payment) in Vista (Vendor 1136) - AP Ref Format: YYYY-26-MM GL 2360 . Attach the invoice and payment confirmaiton.

Union 26 - National Pension

Due 15th (online)

1. Download the PR Craft Full Details with Rates report for Craft 26 (can copy paste from State Pension folder if already saved there)

2. Download and save the + PR TM Total Hours by Craft Class report for Craft 26, incl;uding earn codes 1,2,3,4

3. Download and save the GL Trial Balance report for GLs 2362 and 2357

4.  Login online to report hours: https://peers.uanpf.org/ MAKE SURE YOU USE THE 26 LOGIN, BOTH 26 and 290 USE THIS SITE

5. Double check Local 26 is listed

6. Expand the BTE01 Building Trades Every Non-Appr group for the month and enter the hours for each employee that is not an apprentice. If there are apprentices, report them in their appropriate group. 

7. Confirm totals match the GL Recon workbook, select complete on the group online.

8. Return to current reports, and report no hours for all other groups online. Select complete on each to move them to Awaiting payment. You want to move over all reports for the month. 

9. Wait for review and approval from TM before proceeding

10. When approved, go to the awating payment tab, check the declaration checkbox, and enter your name and phone

11. Confirm amount and select Complete ACH Payment. 

12. Select Yes to confirm, and OK to continue to the payment site

13. Select Heritage -3636 as the payment method and confirm your payment date. Select Continue

14. Check the box to agree to terms  and select Confirm

15. Save the confirmation as a PDF

16. You have to log back in, and go to Archive, and then Print on the report you just filed to save a copy.

17. Enter in AP: (Month is the same as reporting month)  (Vendor 502) - AP Ref Format: YYYY-26-MM GL 2362 - Nat'l Pension and 2357 for IFT. CM 24 (Heritage Bank)

Trust Reporting

File online reporting even if there are no hours

1. Log in to the NWSM EC website via Lastpass: https://ecr.rehnonline.com/Main.aspx

If no hours being reported:

1. After logging in, click Accept and proceed

2. On right-hand pane click Sessions

3. Under New Session fill out Work Month and Payroll Ending Date

   1. Work Month is month being reported

   2. Payroll Ending Date: use the last payroll end date that was paid in the month being reported

4. Click Report Zero Hours

5. Again fill in the month being reported

6. Click Add Month

7. Done